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Task Responsibility Chart  

What is HUD responsibility for processing?

What is AHSC responsible for processing?

  • Management Certificates
  • Requests for changes in managing agents
  • Reserve for replacement requests
  • Residual Receipts requests
  • General Operating Reserve requests
  • Monthly Accounting Reports
  • Annual Financial Statements (submitting through the FASS System), including responses to findings
  • Transfer of Physical Asset package
  • Requests for Partial Releases of Security/Partial Payment of Claim
  • Requests for a Workout Agreement
  • Neighborhood Network Plans
  • NOFA Applications (i.e., Drug Elimination Safe Neighborhood Grant Service Coordinator and 202/811)
  • Monthly Vouchers on any funded NOFA Grant (i.e., DEG, SNG, Service Coordinator)
  • Monitor REAC Physical Inspection results including EH&S findings

* A rule of thumb, anything governed by the Regulatory Agreement, Mortgage, Mortgage Note or Use Agreement, is processed by the local HUD Office

  • Monthly HAP Vouchers and Special Claims
  • Responses to discrepancies on monthly vouchers
  • Section 8 Contract Opt Out Notification
  • Rent Increase requests/budgets
  • HAP Contract Renewal Requests (currently governed Section 8 Guidebook dated 1/19/01)
  • Tenant inquiries/complaints/ health and safety (fire, storm, damage, phone, etc.)               
  • Management/Occupancy/Fair Housing Review responses

Requests for information related to the payment of a specific voucher

What activities require shared processing between HUD & AHSC?

  • Processing Contracts Opt-Outs and terminations
  • Approval of MIO Plans for physical inspections with scores below 60
  • Rent increase over 5% of the second level of appeal of a rent increase
  • Coordination of activities within various branches of HUD
  • Management reviews that indicate the need for enforcement activities
  • Second level appeals of management reviews and rent adjustments.

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